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Membership Years

What is a membership year?​

A membership year is a period of time in which a member can hold a membership. Membership years have a start and end date and members can hold memberships from multiple membership years concurrently.

In most cases, you will create a membership year that runs 1 January to 31 December of any given year. Members then have a type of membership, for example Swim England Club Train (Category 2) assigned to them for that membership year.

This allows the system to track which memberships a member has already been assigned in a year - important when you upgrade from Cat 1 to Cat 2.

At some clubs, you may run a club membership year at different times to the Swim England membership year. This is supported behaviour by the membership system and you can choose to run renewal for both at the same time or seperately.

Creating a membership year​

To create a membership year, navigate to the Membership Centre.

You can get the Membership Centre by selecting Members from the main menu and then Membership Centre. In the Membership Years section, select Show years/periods. This will show you all existing membership years.

Select New and then fill in all the required details which are;

  • A name for the membership year,
  • A start date
  • An end date

Editing an existing membership year​

To create a membership year, navigate to the Membership Centre.

You can get the Membership Centre by selecting Members & Squads from the main menu and then Membership Centre. In the Membership Years section, select Show years/periods. This will show you all exisiting membership years.

Select the membership year you want to edit and then update the details as appropriate.

Deleting a membership year​

For data integrity reasons, existing membership years can not currently be deleted.